Abstract Submission

PROCESS

1) Download the template for the call for abstracts.

2) Fill out the 2 pages of the template. Please use the fonts and letter size as indicated in the abstract.

3) Upload your abstract on the website until 1 September 2025.

4) The Evaluation Committee will evaluate all the abstracts.

5) We will inform you by 23 October 2025 if your abstract was selected to speak or present a poster at the conference.

6) In order to speak or present a poster at AlgaEurope 2025, you need to register for the conference.

IMPORTANT

You can save your abstract one time only. Please make sure to have all fields completed before you finally submit your abstract. You will receive a confirmation by email after the submission. Changes in the abstract title are not possible after your submission. Please note that emails regarding the submission will be sent to the submitter. 

Presenting author(s) of accepted abstracts must confirm their attendance after acceptance of their abstract and must be registered for the conference.

Abstracts not adhering to the guidelines will be rejected. The final decision about the acceptance of an abstract will be taken by the AlgaEurope Scientific Committee. AlgaEurope does not correspond to the reasons for acceptance/rejection of an abstract.

ADDITIONAL INFORMATION

Your poster, PDF or PowerPoint presentation, and your full abstract will be made publicly available through AlgaEurope 2025 Conference website after the conference. Next to that, you agree with the publication of your photo/video/presentation through the AlgaEurope 2025 website.

By entering the event premises, you waive all rights you may have to any claims for payment of royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by DLG Benelux or the person or entity designated to do so by DLG Benelux. You have been fully informed of your consent, waiver of liability, and release before entering the event.

Data protection: By registering as an author and by submitting an abstract to AlgaEurope 2025, authors agree that DLG Benelux may use the personal data submitted for the purposes of managing AlgaEurope 2025.

Do you have any questions with regards to the abstract submission, please contact us. 

Since 2019, with the Paris Conference, the methodology for evaluating the submitted abstracts has been as follows:

1) Collection of Abstracts:

• All abstracts submitted are collected by the logistics manager, DLG.
• Once the submission deadline has passed, the abstracts are sent to the duo of Hywel Griffiths and Olivier Bernard, who act as the coordinators.

2) Dispatching to Evaluators:

• The two coordinators distribute the abstracts to 30 evaluators.
• These evaluators are part of the two scientific and industrial committees, supported by the governing body of the EABA, namely, the steering board, vice presidents, and the president.

3) Evaluation Process:

• Each abstract is reviewed by 2 or 3 evaluators.
• The evaluation criteria include:

• Maturity level
• Novelty
• Contribution to the field
• Quality
• Relevance and interest for the audience
• Not already published or disclosed

• Each abstract should align with the theme of the session. (See canonical sessions below.)

4) Consolidation and Final Decision:

• The evaluations are then compiled and averaged by the two coordinators.
• The final score determines whether an abstract can be presented orally at the conference.

5) Session Allocation:

• For instance, if the “food” session is allocated 10 slots, the 10 highest-scoring abstracts tagged food (based on their evaluation) will be offered the opportunity for an oral presentation.
• There are also withdrawals, and we keep a waiting list.

6) Bottom-Up Approach:

• The organizing committee has chosen this bottom-up approach, meaning the program is not decided by a small, restricted committee, but rather reflects the actual landscape brought by the abstracts.
• This approach is a distinctive feature of AlgaEurope, and we believe it to be one of the reasons for its success (though not the only reason).